As a business owner or finance professional, you have a lot on your plate. While every task is important, creating and sending invoices should be at the top of your priority list. Without this, you’ll find it difficult—if not impossible—to get paid and grow your business.
This leads to the million-dollar question: what’s the best way to create an invoice?
If you don’t know how to create an invoice, you’re in luck. We’re here to show you the way. Here are five simple ways to get started along with a simple step-by-step guide on how to create your own invoice.
Increase workplace productivity and efficiencies by using an invoice template. For an even more seamless invoice factoring transaction, REV Capital has created a free invoice template that can be integrated into your daily operations and help you proactively manage your finances.
Using a template created by a professional invoice factoring company creates cohesion between business owners, paying customers, and the factoring company and avoids any unnecessary bottlenecks.
Google Docs allows you to quickly create and share invoices. With the ability to save your template, it’s easy to maintain continuity from invoice to invoice and client to client.
Microsoft Word has several concise and professional invoice templates to choose from. These are easily customizable for simple use. If you’re using this solution, you’ll need to save each invoice and attach it to an email to your client.
Similar to Microsoft Word, Excel templates are spreadsheet-based. There are several templates to choose from, but much the same as Word, sending invoices requires you to save and attach them to an email.
Of course, these are far from your only options. There are many other online programs for quickly creating easy-to-read invoices. Compare your options and find the one that works best for you.
Once you find the free invoice template that fits your business, you can rely on it time after time.
Now that you know where to find invoice template tools, let’s dive into some of the more important tips to consider when creating an invoice to help you manage the process from start to finish.
Invoices should include all the necessary information, while omitting anything that serves no purpose. In its most basic form, you want to include:
You may be able to eliminate some of these details, such as discounts, if they’re not applicable to your arrangement.
An invoice is a business document. It should be 100% formal from top to bottom. Stick with the facts and business-standard language. Even if you have an excellent relationship with your client, a formal invoice is a must. Casual language can cause confusion.
The last thing you want to do is share an inaccurate invoice. Not only does this confuse the client as to how much they should pay, but it also makes your company look unprofessional.
Every invoice should be formatted the same way for every client. Neglecting to do this can cause confusion while increasing the risk of mistakes. A standard invoice also allows you to maintain a formal, professional appearance.
Even with the best intentions, it’s possible that you could make a mistake when creating and sending invoices. Fortunately, as you gain more experience and implement a system, there’s a reduced chance of errors.
Here are some common invoicing mistakes to protect against.
Now that you know how to create an invoice, the next step is getting paid. Unfortunately, that’s where many companies get hung up. If you’ve run into cashflow problems and need to receive funds fast, REV Capital can help.
With invoice factoring, managing your business is easier than ever. We help companies eliminate “cashflow speed bumps” so your team can move faster and focus on what matters most.
Rather than waiting for invoices to be cleared, we’ll pay you the amount upfront the same day—minus a small fee—and take on the collection process on your behalf.
If you’re ready to get started, contact us online or call us at 855-489-0310.